Ghent University
Faculty of Medicine and Health Sciences
Education

Academic management — teachers, courses and validation in one place

A custom web application that centralises the management of teachers, courses and assignments — with a validation workflow, role-based access and a full audit trail, hosted within the EU.

Situation

Management spanned several academic years and covered the assignment of teachers to courses within a faculty context.

Challenge

Assigning teachers to courses was managed across several academic years in scattered Excel files. Little overview, error-prone, and no way to trace who changed what and when.

Solution

A custom web application (hosted in the EU) that registers people, courses and assignments centrally — with a per-course validation workflow, import of existing Excel data, exports to CSV, Excel and PDF, role-based access and a complete audit trail.

Architecture & technology
  • Custom web application
  • Hosting within the EU (GDPR-compliant)
  • Role-based access
  • Per-course validation workflow
  • Complete audit trail
Integrations
  • Import of existing Excel data
  • Export to CSV, Excel and PDF
Outcome
  • A single source of truth instead of scattered Excel files
  • Full traceability: every change logged with who, what and why
  • Validated courses with a clear status
  • Reports and exports in one click
  • GDPR-compliant, with data kept within the EU
Contact

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