AssociationsCustom membership management — operated by the board from an AI assistant
A members app that brings together members, calendar, activities, invitations and minutes. Through a dedicated integration, the board can also direct the app in plain language from an AI assistant, on its own data and with the existing permissions.
The Gilde van de Stroppendragers is a non-profit association in Ghent, carried by its members and a board. There is a steady stream of activities, invitations and board meetings to follow up.
Members, calendar, activities, attendance, invitations and minutes had to come together in one secure place. The association also needed to send and track personal invitations, and to make the data available to the website without duplicate work.
A custom web application for complete membership management, with invitations that carry a personal PDF in the house style, attendance tracking and board minutes. A dedicated MCP server with more than 40 tools makes these functions available to an AI assistant, so the board can ask questions and carry out tasks without clicking through screens.
- Custom web application in .NET
- Hosting on Microsoft Azure
- MCP server with more than 40 tools
- Two-factor authentication and passkeys
- Per-function permissions and audit log
- AI assistants through MCP
- Synchronisation with the website and members portal
- Email delivery with open and click tracking
- One central place for members, calendar, activities and minutes
- Personal invitations with a dedicated PDF per recipient
- The board queries and operates the app from an AI assistant
- The website and members portal use the same member data
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